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Why You'll Love This Job
The Staff Accountant supports the finance team by ensuring accurate, timely, and compliant financial processing across Accounts Payable, Accounts Receivable, and month-end close. This role requires strong AP/AR foundational skills with the ability to grow into more complex accounting areas. Experience with Divvy (credit card platform), Bill.com, and NetSuite is strongly preferred.
Responsibilities
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Additional duties may be assigned based on business needs.
Accounts Payable (AP)- Process vendor invoices, validate accuracy, ensure proper approvals, and process timely payments.
- Assist with credit card expense coding and receipt compliance within Divvy.
- Maintain vendor records and support month-end AP reconciliations.
- Post daily payments, remittances, and adjustments accurately into NetSuite.
- Ensure revenue is recorded correctly based on contracts and internal rules.
- Perform monthly A/R reconciliations
- Partner closely with the Billing team to resolve discrepancies, variances, and missing remittance information—Billing owns follow-up, AR owns accurate posting and reconciliation.
- Support month-end revenue reconciliation and documentation.
- Prepare and post journal entries with supporting documentation.
- Reconcile bank accounts, credit card accounts, AP, AR, and other key balance sheet accounts.
- Maintain accurate, organized financial documentation and schedules.
- Support preparation of monthly close packets and variance explanations.
- Assist in preparing monthly financial statements and supporting reports.
- Compile data for internal dashboards and leadership review.
- Ensure completeness and accuracy of financial information.
- Provide accurate data for budget preparation and forecasting.
- Assist with basic variance analysis and trend identification.
- Provide documentation and explanations for internal and external audits.
- Ensure adherence to GAAP, internal controls, and company policies.
- Maintain confidentiality and integrity of financial records.
- Assist with identifying variances, trends, and process opportunities.
- Recommend improvements in workflows, controls, and reporting processes.
- Collaborate with Operations, Procurement, and Billing to ensure accurate coding and financial flow.
- Support internal teams with AP, AR, Divvy, Bill.com, and NetSuite questions.
- Facilitate smooth and compliant financial operations across departments.
Skills & Qualifications
Education & Experience Requirements
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- Bachelor’s degree in Accounting, Finance, or related field.
- 3–5+ years of experience in an accounting or finance role.
- Strongly preferred: experience with NetSuite, Bill.com, and Divvy.
- CPA or CMA is a plus but not required.
- Strong understanding of GAAP and accounting best practices.
- High proficiency with Excel and accounting systems.
- Excellent attention to detail and accuracy.
- Strong analytical and problem-solving abilities.
- Ability to work independently and meet deadlines.
- Strong communication skills, written and verbal.
- High professionalism, ethics, and commitment to confidentiality.
- Strong organizational skills and ability to manage multiple priorities.